Clean out that mouse!

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When was the last time you cleaned out your mouse? What, you say you didn’t even know your mouse could be cleaned? Cleaning out your mouse is a must if you want smooth, easy scrolling. Here’s all you have to do: Turn your mouse over and you’ll notice a little ring with arrows around the ball in the center. Turn that ring in direction of the arrows until it unlocks, allowing you to remove the ball. Inside you’ll notice two little rods and they will probably be extremely dirty. Use your fingernail to scratch all the crud off those rods, blow it all out, and then replace the ball. Put the ring back on and turn it opposite the direction of the arrows. Turn your mouse over and try it now. Ahhh. Nothing like a clean mouse to scroll yourself all over the place.

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Sending giant email attachments

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When you send email attachments, do you pay attention to how big the file is? Most people don’t and sometimes send multi-megabyte attachments. Now if you’re using DSL or cable modems its no real big deal, but if the person you’re sending to is connected to a phone line it might take hours for them to download what you sent with one click. Email attachments cause additional problems because they actually mushroom to several times their original size as they get transmitted over the Internet. Before you send an attachment, its really a good idea to make sure you know how big it is and who you are sending it to. I would say that if an attachment is over 1mb in size you need to make sure that its not going to cause any problems. Practicing a little extra care when sending email attachments will save you, the recipient, and the computer operators a lot of potential hassles.

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Digital Signatures with Adobe Acobat

As many of you know, I’ve been on a continual quest to have a paperless office. And I’m very proud to say that over the past 2 years, there hasn’t been a single piece of paper on my desk. Not even a post-it note! Now one of the secrets to my trick is that I was able to eliminate having to sign paper using pen and ink by digitally signing Adobe Acrobat documents instead. All you need is the full version of Adobe Acrobat and an Acrobat document of course. Folks, once you start creating and digitally signing Acrobat documents you will have eliminated the final reason to keep paper and trust me, you will love it!

Use BCC field when sending email

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Have you gotten caught in an email storm? That’s when someone sends an email to a whole bunch of people who in turn reply with an email that goes back out to the whole group which then creates more emails and more replies and before you know it you’ve got too many emails in your inbox and a huge waste of your time. The next time you send an email to a list of people, prevent a storm by addressing the email properly. Instead of putting a long list of addresses in the TO line, put them in the BCC line instead. Using BCC is great because the email still gets sent to everyone but because their address is hidden, all replies only come back to you. This simple step will cut down on those wild email storms and save you from potential embarrassment (and I think you know what I’m talking about here).

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You need to be online all the time

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When you need to use the web at the office, do you have to dialup through a phone line? Or even worse, do you have to walk over to another computer to get access to the Internet? If so, you need to know that your competitors are probably working many times faster and better than you are. Internet access should be something that is always available on your computer so that using the Web doesn’t take any more effort than using a Word processor. The Web now contains so many powerful services, many for free, and so much valuable information at no cost that any company not taking full advantage of these resources is at a serious disadvantage. The good news is that today it’s fast, easy, and inexpensive to get your whole company connected. Don’t get left behind. Get a full-time Net connection.

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